Subject: Invitation to Farewell Lunch
Dear Team,
I invite you to a farewell lunch for Jane on Friday, November 10, at 12:30 PM. We will gather at The Cozy Café, located on Main Street. This lunch celebrates Jane’s contributions and upcoming move. Please RSVP by November 8 so we can arrange seating. Let’s make this a special moment for Jane. I look forward to seeing everyone there!
Best,
John
Farewell Lunch Invitation Email Sample: Getting It Just Right
When someone in the office is leaving—whether it’s because they got a new job, are moving away, or even retiring—a farewell lunch is a perfect way to show appreciation and bid them goodbye. What’s essential is crafting an invitation email that captures the essence of the occasion while being clear and inviting. So, let’s break down the best structure for your farewell lunch invitation email!
Structure of the Farewell Lunch Invitation Email
Here’s a simple framework you can follow to create a friendly and effective farewell lunch invitation:
- Catchy Subject Line: Start with a subject line that grabs attention. Something like:
- “Let’s Send [Name] Off in Style!”
- “Join Us for [Name]’s Farewell Lunch!”
- “Saying Goodbye to an Amazing Colleague!”
- Warm Greeting: Begin with a friendly greeting to make everyone feel welcome. This can be informal, depending on your workplace culture.
- Introduction: Briefly state the reason for the lunch. You can include a little background about the person leaving and why they’re important to the team. Consider something like this:
- Details of the Lunch: Clearly outline the details of the farewell lunch. Make sure to include:
- Encourage Participation: Make it clear that everyone is invited and that their presence would mean a lot. You could say something like:
- Casual Sign-off: Wrap it up with an upbeat closing that encourages a positive vibe about the gathering.
“As many of you know, [Name] will be leaving us soon for [New Opportunity/Re-location/Retirement]. Let’s gather to celebrate their time here!”
| Detail | Information |
|---|---|
| Date | [Insert Date] |
| Time | [Insert Time] |
| Location | [Insert Venue/Restaurant Name and Address] |
| RSVP | [Insert Contact Person and Deadline] |
“We’d love for everyone to join us as a way to show our gratitude and wish [Name] all the best!”
“Looking forward to seeing you all there and making some great memories together! Cheers!”
With this format in place, your farewell lunch invitation email will not only inform but also engage colleagues, making the event all the more special for the person leaving. Remember, a personal touch always goes a long way—feel free to add anecdotes or inside jokes to the email, making it unique and heartfelt!
Farewell Lunch Invitation Email Samples
Farewell Lunch for a Retiring Team Member
Dear Team,
We are sad to announce that our dear colleague, John Smith, will be retiring at the end of this month after 30 wonderful years with the company. In honor of his dedication and contribution, we invite you to a farewell lunch to celebrate his remarkable career and the impact he has had on all of us.
- Date: Friday, March 24th
- Time: 12:00 PM – 2:00 PM
- Location: The Garden Room, Main Building
Please join us in expressing our gratitude and wishing John all the best in his well-deserved retirement!
Best regards,
Your HR Team
Farewell Lunch for a Colleague Moving to a New City
Hi Team,
It is with mixed emotions that we bid farewell to our wonderful colleague, Sarah Lee, who will be relocating to Seattle next week. We will deeply miss her positive energy and creativity in the office. To commemorate her time with us, we are hosting a farewell lunch.
- Date: Wednesday, April 5th
- Time: 1:00 PM – 3:00 PM
- Location: Cafe Connect, 2nd Floor
Let’s gather to share stories and wish Sarah the best of luck on this new adventure!
Warm regards,
Your HR Team
Farewell Lunch for an Employee Leaving for Graduate School
Dear Colleagues,
We would like to take a moment to celebrate the achievements of our teammate, Michael Brown, who will be leaving us to pursue his graduate studies at Harvard University. His growth and passion have always inspired us, and he will certainly be missed. Join us for a farewell lunch to wish him success in his next chapter.
- Date: Tuesday, April 11th
- Time: 12:30 PM – 2:00 PM
- Location: The Main Lounge, 3rd Floor
We hope you can make it to share your best wishes and a few memorable moments!
Sincerely,
Your HR Team
Farewell Lunch for a Departing Employee
Hi Everyone,
This is to inform you that our colleague, Emma Johnson, will be leaving the company to explore new horizons. While we are sad to see her go, we would like to celebrate her accomplishments with a farewell lunch.
- Date: Thursday, April 20th
- Time: 12:00 PM – 2:00 PM
- Location: The Skyline Restaurant, Rooftop
Let’s come together to convey our best wishes and make her feel appreciated for all the hard work she has put in!
Best,
Your HR Team
Farewell Lunch for a Team Leader Moving to a New Company
Dear Team,
We have bittersweet news to share: our esteemed team leader, Alex Thompson, will be leaving us for an exciting new opportunity at XYZ Corp. To honor his leadership and contributions, we invite you to join us for a farewell lunch.
- Date: Monday, April 17th
- Time: 1:00 PM – 3:00 PM
- Location: The Executive Dining Room, 4th Floor
Please come by to express your gratitude and wish Alex all the best for his next journey!
Kind regards,
Your HR Team
What Should Be Included in a Farewell Lunch Invitation Email?
A farewell lunch invitation email should include several key elements. First, start with a warm greeting. Address the recipients directly to create a personal touch. Next, clearly state the purpose of the email. Mention that it is an invitation for a farewell lunch. Include the date and time of the lunch. This information helps recipients plan their attendance.
Then, specify the location. Provide the venue name and address. If the lunch is held at the office or another common space, mention it clearly. Next, indicate who is being celebrated. State the name of the person leaving and their role. This detail connects the event to the person.
Encourage attendees to RSVP. This helps with planning the number of guests. Lastly, close the email warmly. Thank everyone for their support and mention looking forward to seeing them at the lunch. Following this structure ensures that the invitation is clear and effective.
How Can You Make a Farewell Lunch Invitation Email More Personal?
To make a farewell lunch invitation email more personal, use the recipient’s name in the greeting. Instead of a generic greeting, say “Dear Team” or “Hello Everyone” followed by “Dear [Name].” This small touch creates an immediate connection.
Share a personal story or anecdote about the person who is leaving. This helps colleagues remember their contributions and builds excitement for the lunch. Mention specific achievements or memories that reflect their impact on the team.
Also, express genuine sentiment in your message. Use phrases like “We will miss you” or “Your presence made a difference.” This shows appreciation and helps to foster a caring atmosphere. Finally, invite team members to share their thoughts or stories about the person during the lunch. This personal approach makes the invitation more engaging and heartfelt.
What Tone Is Appropriate for a Farewell Lunch Invitation Email?
The tone of a farewell lunch invitation email should be warm and positive. Start with an inviting greeting. Use friendly language to create a welcoming atmosphere. The email should celebrate the person’s time with the team rather than solely focus on their departure.
Maintain a balance between professionalism and personal connection. Use light-hearted words, but stay respectful. Avoid overly formal language, as it can make the email feel distant. Instead, use friendly phrases like “join us to wish [Name] well.”
Express gratitude in the email. Thank the team for their contributions and how they supported the person leaving. This fosters a sense of community. Keep the tone upbeat. Focus on the positive aspects of the farewell lunch. Encourage everyone to share laughter and support during the event.
What is the Best Timing for Sending a Farewell Lunch Invitation Email?
The best timing for sending a farewell lunch invitation email is one to two weeks before the event. This allows enough time for recipients to arrange their schedules. It provides ample notice for those who may need to adjust their plans.
Sending the email too early may lead to confusion or forgetfulness. Conversely, sending it too late may mean some people cannot attend. One to two weeks strikes the right balance.
Consider the person’s final day at work. Plan the lunch within a few days before their departure. This makes it a meaningful send-off. Check your team calendar for any conflicts or busy periods, like meetings or holidays. Choose a time when most of the team can participate. This thoughtful timing helps ensure a successful farewell event.
And there you have it! Crafting the perfect farewell lunch invitation email doesn’t have to be a daunting task—it can be fun and heartfelt, just like the occasion itself. We hope this sample and tips help you say goodbye in style, making the farewell a memorable one for everyone involved. Thanks for stopping by and giving this a read! We’d love for you to visit again later for more tips and ideas, whether it’s for another get-together or something else entirely. Catch you next time!