Subject: Revised Quotation Email
Dear [Recipient’s Name],
I am sending you a revised quotation based on our recent discussion. The new quote reflects the updated prices and terms we agreed upon. Please review the attached document at your convenience. If you have any questions or need further adjustments, feel free to reach out. I look forward to your feedback.
Best regards,
[Your Name]
[Your Position]
[Your Company]
Best Structure for a Revised Quotation Email
When you’re sending a revised quotation email, it’s super important to get your message across clearly and effectively. After all, you want your client to appreciate the changes you’ve made and feel confident in the details you’re providing. Here’s a quick breakdown of how to structure this email to make it user-friendly and professional.
1. Subject Line
The subject line is the first thing your client will see. Keep it straightforward and relevant. Here are some examples:
- Revised Quotation for [Project/Service Name]
- Updated Quote – [Company Name]
- Changes to Your Quotation Request
2. Greeting
Start with a friendly greeting. Use the recipient’s name to personalize it a bit. For instance:
Hi [Client’s Name],
3. Introductory Paragraph
Open with a brief introduction. Acknowledge any previous conversations or correspondence, and express your appreciation for the opportunity to work with them. An example could be:
Thanks for reaching out about your project. I really appreciate the chance to revise our quotation!
4. Mention Changes Made
Clearly outline what changes have been made from the previous quotation. Bullet points work great here, as they make the information skimmable.
- Updated pricing based on the new scope of work.
- Added additional services based on your feedback.
- Revised project timelines to better fit your schedule.
5. Present the Revised Quotation
Here comes the most important part – presenting the revised quote! You can format this as a table for better readability. For example:
Item Description | Quantity | Unit Price | Total |
---|---|---|---|
Service 1 | 1 | $500 | $500 |
Service 2 | 2 | $300 | $600 |
Total | $1100 |
6. Next Steps
After laying out the quotation, clarify the next steps. Tell them how they can proceed, whether it’s signing the quote or asking for further revisions. You might say something like:
If everything looks good to you, please let me know so we can get started! If you have any questions or need further adjustments, just give me a shout.
7. Closing Remarks
Wrap up your email with a friendly closing that invites further discussion. A simple phrase works well:
Thanks again for considering our revised quote!
8. Sign-off
Finally, finish with your professional sign-off. Include your name, position, and contact information:
Best,
[Your Name]
[Your Job Title]
[Your Company]
[Your Phone Number]
[Your Email]
And there you have it! A structured and clear revised quotation email that’s easy for your client to read and understand. Happy emailing!
Revised Quotation Email Samples
Revised Quotation for Updated Project Scope
Dear [Recipient’s Name],
I hope this message finds you well. After discussing the adjusted project requirements during our recent meeting, I have updated our quotation to reflect the new scope. Please find the revised details below:
- Project Name: [Project Name]
- Updated Cost: $[New Amount]
- Revised Timeline: [New Timeline]
If you have any questions or need further clarification, please don’t hesitate to reach out.
Thank you for your continued partnership!
Best Regards,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
Revised Quotation Due to Market Rate Changes
Dear [Recipient’s Name],
We appreciate your interest in our services and wish to inform you that due to recent adjustments in the market rates, we have revised our initial quotation. Here is the updated pricing:
- Service/Product: [Service/Product Name]
- Original Cost: $[Original Amount]
- New Cost: $[New Amount]
We value your understanding and are happy to discuss this further if needed.
Thank you for your understanding!
Best Wishes,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
Revised Quotation Following Customer Feedback
Dear [Recipient’s Name],
Thank you for your feedback on our previous quotation. Based on your suggestions, we have made adjustments to better suit your needs. Here’s the revised quotation:
- Key Changes: [Describe Key Changes]
- New Cost: $[New Amount]
- Delivery Date: [New Delivery Date]
We hope these changes meet your expectations. Please let me know if you need any additional alterations.
Looking forward to your reply!
Sincerely,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
Revised Quotation for Extended Service Period
Dear [Recipient’s Name],
I hope you are doing well. As per your request for an extended service period, we have revised our quotation accordingly. Please find the updated details below:
- Service Duration: [New Duration]
- Updated Pricing: $[New Amount]
- Included Services: [List of Included Services]
We are excited about the opportunity to continue working together. Please feel free to reach out with any questions.
Warm Regards,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
Revised Quotation for Seasonal Promotions
Dear [Recipient’s Name],
In light of our seasonal promotions, I wanted to provide you with an updated quotation that captures our current offers. Here’s the revised information:
- Promotional Offer: [Describe Offer]
- Discounted Price: $[Discounted Amount]
- Validity: [Validity Period]
We are thrilled to provide these opportunities to our valued customers. Should you have any questions or need to discuss this, please reach out.
Thank you for considering our updated offer!
Best,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
What is a Revised Quotation Email?
A Revised Quotation Email is a message sent to inform a client or vendor about changes to a previously provided quotation. This email typically follows a discussion or request for adjustments in pricing, terms, or quantities. The purpose of this email is to clarify the new details and ensure both parties have the same understanding. It usually includes the updated prices, a summary of changes made, and an invitation for further questions or discussions. This email is important because it maintains clear communication and helps build trust between the parties involved.
Why is it important to send a Revised Quotation Email?
Sending a Revised Quotation Email is crucial for maintaining transparent communication. Clients rely on accurate information to make informed decisions. A revised quote can prevent misunderstandings about costs and expectations. It also shows professionalism and responsiveness to client needs. Additionally, this email acts as a reference point for future discussions or agreements. By sending a revised quote, you demonstrate your commitment to clarity and client satisfaction, which is vital for long-term business relationships.
When should a Revised Quotation Email be sent?
A Revised Quotation Email should be sent whenever there are changes to a previous quotation. This includes changes in product specifications, pricing adjustments, or alterations in service terms. If a client requests modifications or if market conditions affect your pricing, a revised quote is necessary. Timeliness is essential; send the revised email as soon as possible to avoid confusion. A quick response shows attentiveness and helps keep the project on track. Always ensure you provide the updated information clearly to avoid further revisions.
Who should receive a Revised Quotation Email?
The recipients of a Revised Quotation Email typically include the client or vendor involved in the transaction. It is essential to send the email to the primary contact person who requested or received the initial quotation. Additionally, if other stakeholders or decision-makers are involved, consider including them in the email to keep everyone informed. Ensuring all relevant parties receive the updated information helps avoid miscommunication and strengthens your relationship with the client or vendor.
And there you have it—your go-to guide for crafting the perfect revised quotation email! Whether you’re trying to clarify a previous quote or present a fresh offer, a friendly and professional touch makes all the difference. Thanks a bunch for taking the time to read through this! I hope you found some helpful tips to level up your emailing game. Don’t forget to swing by again soon for more insights and goodies. Happy emailing!